The purpose of the City Clerk as mandated by New Jersey State law and local ordinance, is to provide complete administrative support to the Municipal Council, including budget and legislative research, maintenance and access of official city records, and performance of other administrative functions such as certain licensing requirements. The Office of the City Clerk also is responsible for the conduct of municipal elections and carries out the ministerial and statutory requirements for primary and general elections.
The Municipal Code for the City of Newark can be found HERE.
As established by ordinance, regular public meetings of the Municipal Council are held on the first Wednesday of each month at 12:30 p.m., and the third Wednesday of each month at 6:30 p.m. in the Municipal Council Chamber in City Hall. Exceptions are made for national or religious holidays. During July and August only one meeting is held each month at 12:30pm. A special meeting of the Municipal Council may be called by the President or a majority of its members or by the Mayor whenever an emergency requires immediate action.
The Office of the City Clerk is responsible for processing taxi and livery insurance policies and binders, as described below.
The insured of a taxi or livery must first go to the Division of Taxicab, 31 Green Street, Room B203, Newark, NJ, to complete the following transactions:
Upon approval from the Taxicab Division:Policy or binder will be processed in the City Clerk’s Office in Room B9 in City Hall. White cards will be issued with updated taxicab insurance information, and/or Pink cards will be issued with updated livery information.
The renewal period for all insurance policyholders begins in March of each year. During this period, all drivers and/or owners must report to the Division of Taxicab for renewal of their licenses. After renewing their licenses, they must report to the City Clerk’s Office in Room B9 to pick up their Certificate of Compliance (also called white cards or pink cards).
Administrative Services prepares the agenda and all support documents required to conduct the public meetings and/or conferences of the Municipal Council; records and maintains an audio record of all public meetings of the Municipal Council; provides public notice of all the meetings of the Municipal Council; and compiles the minutes for the Municipal Council public meetings.
Archives and Records Management Center (ARMC) is the central depository for archival, historical, permanent, and inactive city records. Its dedicated staff of four have been aggressively organizing a citywide records management program designed to provide high-quality, cost-effective storage,retrieval, and servicing of city records for all city departments.
Legislative Services is responsible for researching and drafting legislation; reviewing proposed legislation submitted to the Municipal Council by the administration examining and reviewing the annual city budget and budget hearing process for the Municipal Council; preparing all correspondence related to the meetings of the Municipal Council and providing staff support for Municipal Council committees and research for issues of national and statewide concern for the council.
Marriage Bureau issues licenses for marriage and/or to establish domestic partnerships; for bingo games and raffles; certifies that taxi cabs and livery services are in compliance with current regulations; maintains a registry of real property within the city; processes applications for constable appointments, registers new voters, and is responsible of the distribution and sales of Ward and Street maps
Open Public Records Act (OPRA) Office, was formed by new legislation in July 2002 to facilitate access to statutorily defined public records for members of the general public in a timely, accurate, efficient, and courteous manner. The OPRA Office has a dedicated staff consisting of four employees responsible for processing OPRA requests and serves as a liaison between members of the public and all city departments as it relates to OPRA requests.
Records Management maintains and manages all official city documents for the most current three years; certifies and distributes adopted ordinances and resolutions; oversees and executes municipal contracts; and codifies, binds, and distributes the city’s ordinances.
To apply for a constable appointment, an individual must be nominated by a member of the municipal council, a resident of the City of Newark, a three-year consecutive voter, and have a clean record check from the Newark Police Department. The approval process takes a minimum of 90 business days.
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