Job opening

Supervising Inventory Control Clerk/Vaccine Coordination

POSITION TITLE: Supervising Inventory Control Clerk/Vaccine Coordination

SALARY RANGE: $38,119.23 - $48,282.93 (35 hrs/weekly)

DEPARTMENT: Health and Community Wellness

REQUIREMENT: Applicants must be City of Newark Residents.

SEND COVER LETTER & RESUME TO: williamss@ci.newark.nj.us font-morrisv@ci.newark.nj.us

JOB DESCRIPTION:

Under direction, supervises inventory control clerks involved in compiling and recording information on the receipt, distribution and balance of materials, equipment and supplies on hand for an agency or jurisdiction; does other related duties.

JOB RESPONSIBILITIES:

  • Supervises, assigns and reviews the work of inventory control clerks.
  • Trains employees in inventory control methods.
  • Confers with the purchasing department to determine delivery dates, and other needed information.
  • May perform the work of an inventory control clerk.
  • Revises inventory control procedures.
  • Compiles information on receipt and distribution of goods, and computes inventory balance.
  • Prepares reports of inventory balance, depleted items and shortages, and prepares purchase requisitions.
  • Provides recommendations for the maintenance of appropriate inventory levels, or disposition of excess stock.
  • Contacts vendors to expedite deliveries.
  • Supervises the maintenance and disposition of all invoices, receipts and requisitions.
  • May supervise the maintenance of an inventory parts catalog.
  • Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

EDUCATION:

Three (3) years of experience in preparing, maintaining and editing inventory control records, one (1) year of which shall have been in a supervisory capacity.

  • Certified in NJIIS (New Jersey Immunization Information System) & in IMOD(New Jersey Inventory Management, Order, and Distribution System)
  • Complete annual education as required by the CDC

KNOWLEDGE AND ABILITIES:

  • Knowledge of record keeping methods and procedures.
  • Knowledge of inventory control methods and practices.
  • Ability to organize assigned work and develop effective work methods.
  • Ability to provide assignments and instructions to individuals and supervise their performance.
  • Ability to supervise the maintenance of records and files.
  • Ability to establish and maintain appropriate inventory levels.
  • Ability to perform arithmetic calculations.
  • Ability to prepare reports.
  • Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units
  • Knowledgeable and efficient with Intergy and Microsoft applications
  • Obtain and secure all keys to access vaccines on a daily basis.
  • Maintain an accurate inventory, transferring of VFC (Vaccines for Children) vaccines to service units- Immunizations, Pediatrics, and FQHC
  • Maintain accurate inventory of City purchased vaccines.
  • Distribute daily vaccines to service units.
  • Monitor and manually record temperatures for all refrigerator units at 9:00am and 4:00pm daily.
  • Record biweekly in NJIIS refrigerator/ freezer temperatures for Immunizations.
  • Change the manual temperature log for each unit bi-weekly.
  • Prepare order list for VFC vaccine as per usage every month.
  • Receive vaccine shipment and store in appropriate service area.
  • Confirm vaccine received in NJIIS inventory.
  • Transfer any vaccine near expiratory date to use first between Immunization and Pediatrics.
  • Account for any wasted vaccine and document in NJIIS.
  • Inform Immunization Coordinator, Health Officer, Medical Director, and Director of Nurses of any vaccine wastage.
  • Perform daily inventory for COVID vaccines and weekly inventory of vaccines for Immunization, Pediatrics, and FQHC refrigerator units.
  • Ensure that all refrigeration units are locked and vaccines are secured at the end of every shift. Place keys for refrigeration units in a designated area at the close of business each day.
  • Works closely with the medical providers/ staff to determine vaccine inventory needs.
  • Follows established policies and procedures that govern the management, storage and handling of all vaccines for the Department of Health and Community Wellness.
  • Reports directly to the Immunization Coordinator and the Health Officer.
  • Input information directly into the NJIIS registry, old and new histories.
  • Ensure COVID vaccine lot number labels are printed.
  • Correct errors in the NJIIS system.
  • Vaccine preparation and transport to off- site locations.
  • Excellent communication skills.
  • Knowledgeable of Digital data loggers and the calibration/ monitoring systems.
  • Ability to work extended hours and weekends.
  • Keep all calibration certificates for each unit.
  • Act as the Primary Vaccine Coordinator for Immunizations and Adult clinics and the Back- up Coordinator for Pediatrics.
  • Other vaccine related responsibilities as needed.