The Manager of Budget and Procurement of the Office of Violence Prevention and Trauma Recovery (OVP& TR) reports to the Director and Deputy Director to manage all aspects of the Office’s budget and provides overall contract management. The Manager of Budget and Procurement coordinates with the Deputy Director to plan for, track and monitor Office revenues and expenditures. The Manager also assumes primary responsibility for all Office procurements, and overall contract management. The Office has over 25 staff working in seven distinct programs, and is growing to an annual budget of $11 million including city, state, federal and private sector funds. A significant portion of these funds are contracted to community agencies that work in close partnership with Division programs and staff to accomplish violence prevention goals.
OVP&TR works with communities to address and prevent multiple forms of violence and trauma by supporting strengths and assets so all residents and neighborhoods thrive. It uses a public health framework to develop and implement initiatives for the primary, secondary, and tertiary prevention of community, domestic, and gender-based violence. Its programs include direct services; training and capacity building for community organizations; community organizing; social marketing; and youth development.
o Provide overall budget management and planning, including multi-year budget strategies to ensure responsible use of all available funds
o Review quarterly and annual budgets for all departments, and support each program area in the effective management of their budgets, to assist in anticipating all cash flow issues, timely billing and claiming for services, and support to operations’ fiscal management needs
o Ensure all payments are completed on time
o Report to the Director and Deputy Director on financial status on a regular basis and create reports when needed
o Communicate with funders
o Seek new funding opportunities by monitoring avenues and applying for grants from State and federal sources, private foundations or philanthropic partners, and through private sector partnerships
o Perform internal audits and assist with external audits
o Ensure compliance with accounting and tax regulations
o Maintain accurate and up-to-date filing systems and perform account reconciliations
o Provide tactical support for the budgeting process
o Provide overall procurement management and planning, including multi-year procurement plan to ensure responsible use of all available funds
o Review annual procurement goals for all departments, and support each program area in the effective management of their contracts
o Take lead responsibility in assisting the Director, Deputy Director and Program Manager with structuring and issuing RFPs, reviewing responses and awarding contracts, in a manner that ensures uninterrupted continuation of services.
SEND COVER LETTER & RESUME TO:
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City of Newark
Division of Personnel
920 Broad Street, Room 212
Newark, NJ 07102