Job opening

Budget and Procurement Manager – Assistant Fiscal Officer

POSITION TITLE: Budget and Procurement Manager – Assistant Fiscal Officer

SALARY RANGE: $61,304

DEPARTMENT: Administration – Office of Violence Prevention

REQUIREMENT: Applicants must be a City of Newark Residents

JOB DESCRIPTION:

Summary:

The Manager of Budget and Procurement of the Office of Violence Prevention and Trauma Recovery (OVP& TR) reports to the Director and Deputy Director to manage all aspects of the Office’s budget and provides overall contract management. The Manager of Budget and Procurement coordinates with the Deputy Director to plan for, track and monitor Office revenues and expenditures. The Manager also assumes primary responsibility for all Office procurements, and overall contract management. The Office has over 25 staff working in seven distinct programs, and is growing to an annual budget of $11 million including city, state, federal and private sector funds. A significant portion of these funds are contracted to community agencies that work in close partnership with Division programs and staff to accomplish violence prevention goals.

OVP&TR works with communities to address and prevent multiple forms of violence and trauma by supporting strengths and assets so all residents and neighborhoods thrive. It uses a public health framework to develop and implement initiatives for the primary, secondary, and tertiary prevention of community, domestic, and gender-based violence. Its programs include direct services; training and capacity building for community organizations; community organizing; social marketing; and youth development.

Responsibilities:

  • Provide an overall budget plan that aligns with the strategic vision and goals of the Office

o Provide overall budget management and planning, including multi-year budget strategies to ensure responsible use of all available funds

o Review quarterly and annual budgets for all departments, and support each program area in the effective management of their budgets, to assist in anticipating all cash flow issues, timely billing and claiming for services, and support to operations’ fiscal management needs

o Ensure all payments are completed on time

o Report to the Director and Deputy Director on financial status on a regular basis and create reports when needed

o Communicate with funders

o Seek new funding opportunities by monitoring avenues and applying for grants from State and federal sources, private foundations or philanthropic partners, and through private sector partnerships

o Perform internal audits and assist with external audits

o Ensure compliance with accounting and tax regulations

o Maintain accurate and up-to-date filing systems and perform account reconciliations

o Provide tactical support for the budgeting process

  • Provide an overall procurement plan that aligns with the strategic vision and goals of the Office

o Provide overall procurement management and planning, including multi-year procurement plan to ensure responsible use of all available funds

o Review annual procurement goals for all departments, and support each program area in the effective management of their contracts

o Take lead responsibility in assisting the Director, Deputy Director and Program Manager with structuring and issuing RFPs, reviewing responses and awarding contracts, in a manner that ensures uninterrupted continuation of services.

  • Create and maintain a variety of corporate metrics, dashboards, and reports to drive insight and action
  • Organize and analyze data to help identify areas of risk and opportunity
  • Complete special projects as directed
  • Complete comprehensive reports on time
  • Exercise independent judgement.
  • Work in a confidential capacity with senior leadership.
  • Take on other duties as assigned.

Minimum Qualifications:

  • Master's in public administration or a related degree, and 6 years' experience of increasingly responsible leadership in a relevant field required; OR Bachelor's degree and 8 years of increasingly responsible leadership in a relevant field may be substituted; OR 5 years of increasingly responsible leadership in a relevant field.
  • 3 years supervisory experience, including with professional and management-level staff.
  • Experience and skill in budget development and management across multiple funding streams.
  • Experience with contract management of services.
  • Systems thinking approach, including strong analytical skills, and experience that includes population and prevention-based frameworks.
  • Strong organizational skills including attention to detail and ability to meet deadlines. Commitment to and experience in supporting racial justice. Understanding of the role of systemic racism in violence and inequitable health outcomes.
  • Understanding of the causes and consequences of violence, and of public health approaches to violence prevention, including community, domestic, sexual, and gender-related violence and vicarious trauma.
  • Significant experience and skills in complex program planning, development, and management. Prefer public sector management experience. Knowledge of performance measures and quality/process improvement methods.
  • Experience leading in a visible role that includes interests of multiple stakeholders. Ability to represent and advocate for program goals in a complex, public sector context.
  • Strong facilitative leadership skills and commitment to collaborative, delegated processes with internal and external stakeholders.
  • Excellent written and verbal communication skills.
  • Experience and skill in interpreting and applying public health data and methodologies for needs assessment, program development, evaluation, and community education purposes.
  • Experience with trauma-informed, restorative justice and positive youth development frameworks.
  • Prefer knowledge of public health communications, including social marketing to influence behavior change.
  • Intermediate or advanced knowledge of Microsoft Office and common online platforms.
  • Prefer candidates who are representative of communities most impacted by violence.

SEND COVER LETTER & RESUME TO:

Include the position title in the subject field resumes@NewarkNJ.gov and eurel@ci.newark.nj.us

Or

City of Newark

Division of Personnel

920 Broad Street, Room 212

Newark, NJ 07102