Job opening

ASSISTANT PURCHASING AGENT

DEFINITION:

Assists the Purchasing Agent by performing supervisory and highly complex tasks involved in the purchasing of supplies; does related work as required.

NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

  • Assists in developing purchasing methods, procedures, and records in accord with prescribed laws, rules, regulations, standards, policies, and procedures.
  • Prepares purchase requisitions and specifications.
  • Reviews purchase requisitions for  varied operating and maintenance equipment, materials, and supplies for accuracy and suitability.
  • Enters and checks prices on requisitions.
  • Supervises staff in the checking of purchase orders against requisitions to ensure accuracy of prices and quality of goods.
  • Supervises staff  in the preparation and completion of purchase orders.
  • Ensures that merchandise ordered is received in good condition.
  • Prepares reports.
  • Maintains, classifies, indexes, and cross-references records and files.
  • Will be required to learn to utilize various types of electronic  and/or manual recording and computerized information systems used by the agency, office, or related units.


REQUIREMENTS:

EDUCATION:

Graduation from an accredited college or university with a Bachelor's degree.

EXPERIENCE:

Four (4) years of experience in the writing of purchase specifications and in the purchase of equipment, materials, and supplies in a large government or private agency.

NOTE:  In order to be eligible for the Purchasing Agent title all applicants will be required to possess a valid Qualified Purchasing Agent (QPA) certification issued by the State Division of Local Government Services, in the Department of Community Affairs.

SUBSTITUTION

Applicants who do not possess the required education may substitute additional experience as indicated above on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.

LICENSE:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

KNOWLEDGE AND ABILITIES:

  • Knowledge of procedures used in making purchases.
  • Knowledge of methods and standards used in the preparation of purchase orders and specifications.
  • Knowledge of  the types of  information needed to complete purchase orders.
  • Ability to supervise staff in the preparation of purchase requisitions and specifications.
  • Ability to ensure the accuracy of prices and quality of goods purchased.
  • Ability to ensure compliance with standards and procedures used in the preparation of purchase orders and specifications.
  • Ability to review specifications and recommend suitable action.
  • Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
  • Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or  Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation.  If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.