information card

Special Event Application

SPECIAL EVENT PERMIT APPLICATION

A Special Event is any organized activity that occurs, wholly or partially, upon City of Newark Property and requires for its successful execution the provision and coordination of City of Newark Services. 

                                                               

To apply to hold a Special Event complete and submit application to Special Events Coordination--Room 315 in City Hall or via the email address below at least sixty (60) days prior to the event start date (except for First Amendment activities or demonstrations).  Application not submitted with this timeframe will be subject to a late fee. The application must contain all the required information and documents to be accepted for processing. Providing there are no issues or concerns related to the processing of your application, the special event permit will be issued within 20 work days of the receipt of your application.

 

Applications, except for First Amendment activities, require a $50 non-refundable application fee, paid in the form of a money order, cashier’s check or certified check made out to the City of Newark when application is submitted.  If you have any questions about the special events application process, call (973) 733-4352 or email waldropm@ci.newark.nj.us. 

PERMIT FEES

Street or Sidewalk Closure-$50 per event. Special Events may require a Street Closure Permit in addition to other applicable permits if the event includes the closing of a City street or sidewalk.  Street Closures are required when an event will not comply with normal traffic regulations. Upon receipt of an approval letter by the City of Newark, you will need to contact the Division of Traffic & Signals at (973) 733-3969 to arrange to pick up barricades for your event.  There is a $20 refundable deposit for each barricade that must be paid with a money order or personal check.  The barricades must be returned within seven (7) days.  Failure to return the barricades within seven (7) days will result in the forfeiture of the $20 deposit and require payment of an additional $55 replacement fee. Citizens are not allowed to use their cars or anything other than a City-issued barricade to close a street.

Carnival, Fair, Festival, or Parade- $250 per event

• Carnival:  Event with amusement rides and games or other entertainment.

• Fair:  Exhibition and sale of goods with various amusements, entertainment, or educational displays.

• Festival:  Feast, celebration, religious ceremony, or series of performances with food, music, or other entertainment.

• Parade: Movement of people or vehicles from one location to another that requires a street closure or interferes

with the normal flow of traffic.  Parades may include music and/or entertainment.

Procession- $50 per event

Organized movement of people from one location to another that does not use vehicles or require Street Closures but may interfere with the normal flow of traffic and/or require a police escort.  Processions may include music but may not include amplified sound, marching bands, or other excessive noise; these activities require a Parade Permit.

Race, Run, or Walk- $150 per event

A competitive or non-competitive race on a City street and/or sidewalk, either on foot or using bicycles or other vehicles.

Demonstration- NO FEE

Event or gathering for the purpose of expression protected by the First Amendment.  Demonstrations may include public assemblies, rallies, protests, speechmaking, marching, or vigils. A demonstration will be deemed a Special Event and require applicable permits and fees if it is engaged in by 50 or more people, requires a Street Closure, or involves alcohol, vendors, fireworks, animals, or carnival rides.

Park Permit- $250 per event

Required for use of one of following city-owned parks: Lincoln Park, Washington Park, other.  

Wenger Wagon Rental (Mobile Stage): $500 per day and a $200 refundable security deposit. (See policy in the Appendix)

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